Industries Integration Microsoft

CUSTOMER CHALLENGE

Moreover, manually entering this information into QuickBooks further increased the chances of human error and consumed valuable resources that could be better utilized elsewhere.

THE SOLUTION

To overcome these challenges, our team proposed:

Implementing AI Builder, a powerful solution developed by Microsoft.

Automating the extraction of relevant information from vendor bills using AI Builder, integrated with QuickBooks for efficient

data transfer. Training AI Builder to identify and extract essential data points from vendor bills, such as invoice numbers, vendor

names, item descriptions, quantities, and costs. Employing a combination of cutting-edge machine learning techniques and meticulous data labeling for precise extraction. Seamlessly integrating AI Builder with QuickBooks, enabling a

direct transfer of extracted data to appropriate fields in accounting software, eliminating the need for manual data entry and saving valuable time while reducing the likelihood of

human errors.

ARCHITECTURAL DIAGRAM OF THE AI BUILDER-QUICKBOOKS AUTOMATION

• Microsoft Outlook
• Microsoft Power Automate
• Microsoft AI Builder
• Read Information from the Invoice
• Approval Workflow in Microsoft Teams
• Analytics
• Planner

ENGAGEMENT SUMMARY

Our team partnered with a trading company specializing in wheels, tires, and car accessories to streamline their vendor bill processing and integration with QuickBooks.

By leveraging AI Builder, we developed a solution that significantly reduced manual data entry efforts, improved accuracy, and enhanced overall efficiency for our client. Resultantly, they were acquired by a large firm for $131.6 million.

BUSINESS VALUE

By implementing an AI Builder-based solution, the company:

Achieved significant time and cost savings by implementing an AI Builder-based solution.

Automated vendor bill processing reduced the need for manual data entry, saving approximately 54 hours per month of resource bandwidth.

Shifted employees' focus towards more value-added activities, like analysis and decision-making. AI-powered data extraction process achieved a remarkable accuracy rate of 99%, eliminating human errors and enhancing the reliability of financial information.

Streamlined the vendor bill processing workflow through seamless integration between AI Builder and QuickBooks. Eliminated duplicate entries and minimized processing delays.

Improved overall efficiency by 30%, allowing effective allocation of company resources. Provided a scalable framework to handle the growing volume of vendor bills as the company expanded. The AI Builder-based system proved flexible, adaptable, and accommodating to increased workloads without compromising accuracy or efficiency.

Ensured reliable support for the trading company's evolving business needs.